August 8, 2020

 

Dear CESA 11 Head Start and Early Head Start Families,

 

We care about the health and safety of your children, family and our workforce. CESA 11 Head Start has developed new policies and procedures using guidance from the WI Department of Public Health and the WI Department of Children and Families and in consultation with other programs. These policies may change in the coming weeks as new information becomes available closer to start up.. Your child’s attendance at CESA 11 Head Start and Early Head Start indicates that you have accepted and will follow these policies and any others that may develop.

To Prevent the spread of COVID-19:

  • Children with signs/symptoms of COVID-19 or with a household member with COVID-19 will be asked to stay home.

  • Children who develop signs/symptoms of COVID-19 while at the program will be immediately separated from others and program staff will contact the family member or emergency contact to pick the child up

  • We encourage families to wash hands frequently and thoroughly and to follow the WI Dept. of Public Health’s guidelines to slow the virus’s spread.

  • Sanitary procedures are always used by CESA 11 Head Start  staff and children. During this time, we will give them extra attention.     

    • We will cover coughs and sneezes with tissues, throw tissues in the trash, and clean hands with soap and water or wipes (if soap and water is not readily available).

    •  Clean and disinfect frequently touched surfaces at least daily, including tables, doorknobs, light switches, countertops, handles, desks, phones, keyboards, toilets, faucets, and sinks. 

    •  Increased air flow in classrooms and throughout the center by keeping windows and doors open as possible. 

Children will be monitored for signs of symptoms of COVID-19 daily. Children will be asked to stay home or return home if any of the following applies:

  • Have a fever of 100 or higher.

  • Are showing other potential symptoms of COVID-19 such as persistent dry cough, shortness of breath, fatigue, headache, or in general appear to be unwell. 

  • Have had a fever of 100 or higher or other potential symptoms of COVID-19, such as shortness of breath or persistent dry cough,or new loss of taste or smell within the last 72 hours. 

  • Have a household member with symptoms or a diagnosis of COVID-19. 

 

  • Returning to CESA 11 Head Start after suspected COVID-19 symptoms: A child or staff member of CESA11 Head Start who has had symptoms of COVID-19 may return when the following conditions are met.

  • If they receive a diagnosis of another cause of fever, for example, an ear infection, they may return with documentation from a health care provider.

  • If they had a fever, cough, or shortness of breath, they may return to the center no sooner than 72 hours after the fever is gone (without the use of fever-reducing medication) and symptoms get better. If the person’s symptoms worsen, a health care provider should be contacted. 

  • If an individual is diagnosed with COVID-19, they must remain out of the program for a minimum of 14 days after the onset of first symptoms. They may return under the following conditions: 

  • If they had a fever: 3 days after the fever ends without the use of fever-reducing medication AND there is improvement in their initial symptoms (e.g. cough, shortness of breath)

  • If they did not have a fever: 3 days after they see an improvement in their initial symptoms (e.g. cough, shortness of breath)

 If an enrolled child or employee tests positive for COVID-19:

  • The local public health department will be notified and the day care licensing specialist for the center affected will be notified.

  • CESA 11 Head Start in conjunction with public health will issue a statement notifying families of any confirmed child or staff cases and areas subject to closure at the center.

  • If there is extra space in the building, the children and teachers of the affected group will move to a separate classroom while their classroom is aired out, deep cleaned, and sanitized. If a separate classroom is not available, the classroom will be aired out, deep cleaned, and sanitized overnight. 

Returning to CESA 11 after a household member has been diagnosed with COVID-19: The child’s family must stay in touch with CESA 11 Head Start regarding guidelines for isolation given to them by the Department of Public Health, including when the child can return to the center.

Thank you to all our wonderful families working together to keep our children families, staff and communities safe!

 

Sheri Norgard and Beth Tilleson, Directors

8-8-2020

 

Responding to Coronavirus Cases

Confirmed or Suspected Cases

CESA 11 Head Start FAQ’s

 

Contents:

 

  1. What do you do if you are feeling unwell or sick? 

  2. I have had close contact with someone who tested positive.

  3. You have been tested and awaiting results.

  4. What if a member of my household tests positive for COVID?

  5. You have tested positive for COVID-10.

  6. How do I record my leave time?

 

First step: contact your center director.

 

  1. What do you do if you are feeling unwell or sick? 

If you are sick or feeling unwell or experiencing COVID symptoms you should:

  • Contact your supervisor.

  • Stay home, DO NOT COME TO WORK and monitor your symptoms – symptoms include. Trouble breathing, respiratory discomfort, cough, fever, fatigue & body aches, prolonged headache, loss of taste or smell.

  • Avoid unnecessary contact with others, separate yourself,

  • Stay in touch with your medical provider,

2. I have been advised to self-quarantine.

  • Immediately inform your supervisor and HR, request a letter/certification from healthcare provider.  Follow any and all instructions and recommendations from your provider including following safe home isolation practices.

  • Identify reason, duration and / or cause of isolation (exposure to someone testing positive, symptoms, etc.)

  • Discuss and review remote work options with your supervisor, review schedule needs and supports.

  • If remote work is available:

    • Make sure you have all the equipment and materials needed to work remotely. Discuss your schedule, tasks and responsibilities with your supervisor, stay in regular communication.

  • If remote work is not available:

Contact HR for COVID Family First Options.

3.I have had close contact with someone who tested positive.

  • Contact your health care provider or public health for next steps.

  • Contact your supervisor

4. You have been tested and awaiting results.

If you have been tested, are non-symptomatic and are awaiting COVID-19 results -

  • Immediately inform your Supervisor and HR to determine COVID leave options.

 

Without symptoms/asymptomatic:

  • While waiting for results you are assumed to be under self-quarantine until results are received. 

  • Follow any and all instructions from your healthcare provider, request any supporting documentation from your healthcare provider.

  • If I receive a negative result, when can I come back? 

    • You may return to work with a negative result assuming (1) you have no symptoms, (2) you continue to self-monitor for any change in condition and (3) following all normal safe practices as established by the CDC / Public health (such as masking, good hand washing, etc.) 

With Symptoms:

    • If a negative result – when can I come back? You may return to work…

    • Three (3) days after your symptoms have subsided, and/or 10 days since the onset of your symptoms or upon your healthcare providers instructions.

5.What if a member of my household tests positive for COVID?

If a member of your household has been tested and you are awaiting COVID-19 results -

  • While waiting for results you are assumed to be under self-quarantine. 

If you are sick – follow home isolation guidelines, stay at home, limit contact with others, protect yourself and monitor your symptoms.

  • If you are not sick –Follow any and all instructions from your healthcare provider.

  • When can I return to work – follow the instructions based on test results.

 

6. You have tested positive for COVID-19.

After being diagnosed, even if you do not have symptoms do not report to work.  Follow all self-isolation guidelines provided by your healthcare professional, the CDC and/or State & local health departments.

  • Immediately contact your supervisor, work with local health authorities / contact tracer to identify potentially exposed contacts. and request for a letter from a healthcare provider.

  • Discuss and review remote work options with your supervisor, review schedule, tasks and supports.

If remote work is not available:

Contact HR for COVID related Time Off from Work options.

 

  • When can you return to work-


 

Always follow the guidelines of your healthcare provider, in general…(State of WI DHS, 7/6/2020)

  • If you had symptoms – at least 10 days have passed since you first had symptoms, and you have been fever free for 3 days (72 hours) and your other symptoms have improved over the past 3 days,

  • If you had no symptoms – at least 10 days after your were tested,

Request Return-to-Work Certification from your healthcare provider.

 

7. How do I record my leave time?

  • Contact HR to see what leave time will be used to record your absence (COVID/FMLA/Sick time/other)

Paid Sick Leave provision of Families First Coronavirus Response Act:

  • Up to 80 hours at regular pay rate where employee is unable to work due to imposed or medically-advised quarantine.

  • Up to 80 hours at 2/3 regular pay where an employee is unable to work due to need to care for an immediate family member.  We need a healthcare provider letter documenting the coronavirus-related need of the family member.

  • Up to 10 weeks at 2/3 regular pay where an employee is unable to work due to need to care for child whose school or day care is closed due to coronavirus.  We need a letter or copy of public notice from the school or day care documenting that the closure is coronavirus-related.

USDA Nondiscrimination Statement Update:In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, 
color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.  Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits.  Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English. To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1)        mail: U.S. Department of Agriculture 
Office of the Assistant Secretary for Civil Rights,1400 Independence Avenue, SW,Washington, D.C. 20250-9410; (2)  fax: (202) 690-7442; or (3) email: program.intake@usda.gov. This institution is an equal opportunity provider.